Step-by-Step Guide to APS Certificate for International Students
15 September 2025
Choosing to undertake your studies in Germany is a major life decision for many international students. While Germany has a reputation for being home to some of the best universities in the world, low tuition fees, and lively student culture, thousands of students choose Germany every year. But there’s one important hurdle that stands in the way of your academic journey—the APS Certificate.
This certificate, or Akademische Prüfstelle Certificate, is crucial in the admission and visa application. It is a requirement for students from specific countries to verify the genuineness of their qualifications. Without it, applications for admission and a German student visa can be rejected.
At BCES Admissions Abroad, we take every effort to make it easier for students. We strive to make every step clear to you so that you feel secure while preparing for your higher studies in Germany.
What is an APS Certificate?
The APS Certificate is an issued certificate by the Academic Evaluation Centre (APS), an organization operated by the German Embassy. The main role of APS is to verify and validate your academic resources and credentials to ascertain that you have studied and meet the entry requirements of German universities.
If you are wishing to study in Germany, an APS Certificate is evidence that your documents are legitimate and acceptable. It is part of the admission package you send to universities and also part of the end visa file.
The certificate is not just a formality but a safeguards that provides assurance and confidence between students, universities and visa authorities.
Step-by-Step Process to Receive the APS Certificate
- Validate Eligibility
All students across the globe are not in need of the APS Certificate. Students from India, Vietnam, China, and Mongolia must have it presently. You are not sure if it is necessary for your situation; contact the German Embassy or APS office of your nation.
- Gather All Mandatory Documents
Prepare the following documents prior to making the application:
- Academic transcripts (10th, 12th, diploma, or degree certificates)
- Language proficiency proof (IELTS, TOEFL, TestDaF, or equivalent if applicable)
- Copy of passport (with a minimum validity of six months)
- Passport-size photographs
- Any other supporting documents like provisional certificates or consolidated mark sheets
Make sure that all the documents are complete, readable, and officially attested if required. Incomplete or unreadable files may result in unnecessary delays.
- Register on the APS Portal
Go to your country’s official APS website and fill in the online application form. Enter your accurate academic background, personal data, and study plans. A tiny mistake in this form can result in processing problems, so carefully read the form before submission.
- Pay the Application Fee
The processing charge for Indian students varies between INR 18,000–19,000. Payment information is available on the APS portal. Always keep a copy of your receipt as it may be needed upon document submission.
- Document Submission for Verification
After paying the fee and registering, submit your academic documents to the office of APS as directed. Your file will be reviewed by the office. If there are any gaps in information, you will be contacted for clarification.
- Interview (if called for)
In some cases, students may be asked for an APS interview. The interview itself is normally not too long, and it is relatively easy, focusing on your studies, why you are going to Germany, and your future goals. Not every applicant is invited to come to this step—this depends on your profile.
- Receive Your APS Certificate
Once your documents and details are verified, the APS Certificate will be issued. This certificate has lifetime validity and can be used for multiple applications to different universities across Germany.
Why is the APS Certificate So Important?
- It confirms that your academic qualifications meet German standards.
- It is mandatory for students from specific countries applying for a German student visa.
- It helps universities save time by ensuring that all applicants submit verified documents.
- It enhances your admission prospects by demonstrating that your records are reliable.
- It is valid for life, and therefore you don’t need to undergo the process again for future applications.
Errors Students Must Avoid
Most students experience delays due to minor yet critical errors. Refrain from:
- Submitting incomplete or unverified records
- Issuing unofficial translations of certificates
- Entering inaccurate personal information on the online application
- Missing deadlines for APS or university applications
- With proper care, these errors are easily avoidable.
For those students who plan to study in Germany, the APS Certificate is the first step towards making that aspiration a reality. Although the procedure may appear long-winded, if done with proper guidance, it is simple and manageable.
At BCES Admissions Abroad, we make it easy for you to go through this process. Our staff ensures that all details are taken care of in the right way so you can proceed with assurance and begin your path to a prosperous future in Germany.
Frequently Asked Questions (FAQs)
No, only students of specific countries like India, Vietnam, China, and Mongolia have to obtain it.
It takes approximately 3 to 8 weeks, but this may depend on the volume of applications that the APS office receives.
No, once issued, it is lifelong. You can use it for several applications to various universities in Germany.
If you are from a country where the certificate is mandatory, you will not be able to apply for admission or a student visa without it.
The current fee is between INR 18,000–19,000, but students are recommended to look on the official APS website to confirm.Â
No, the interview—if necessary—is typically brief and centered around your educational history and goals for studying.