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Detailed Guidebook to International Students: Steps to Obtain German APS Certificate in 2025

22 September 2025

For aspiring students who intend to study in Germany in 2025, obtaining the APS Certificate is one of the initial and compulsory procedures to undergo. Without this verification, neither German consulates nor embassies will consider processing your student visa application. The APS (Academic Evaluation Centre) confirms that your academic documents have standards comparable to those required by institutions of higher learning in Germany.

At BCES Admissions Abroad, it is our mission to help students navigate through every stage of their overseas study process. This handbook clarifies the latestAPS process, identifies new developments in 2025, and offers critical advice to ensure an effortless and stress-free process of application.

Why the APS Certificate Makes Difference to 2025 Applicants

APS Certificate possesses more than mere formalistic value as it guarantees one’s degrees and mark sheets to be original and conform to German academic norms. Since 2025, the APS India portal has added augmented online tracking features and somewhat expedited processing times for students who apply for challenging intakes in 2025’s Winter season, for example. While submitting scanned documents for initial screening is possible, original paper copies continue to need to be mailed in for confirmation purposes at last.

Step-by-Step Application Procedure in 2025 for APS

  1. Check Your Credentials

Before you begin your application, check to ensure your papers conform to APS specifications. Indian students usually require:

  • Class 12 certificate and undergraduate program marksheets.
  • Bachelor’s and/or Master’s records and degree certificates for postgraduate studies.
  • Language proficiency test scores, e.g., IELTS, TOEFL, TestDaF, or Goethe-Institut, may also be requested based on programs selected.
  1. Register on the APS Portal

Visit the APS India official webpage and sign up for an account. The new 2025 system tracks the whole process online and shows notifications in real-time. Give accurate personal details, history of education, and information regarding the German program you apply for.

  1. Remit the Application Fee

As on today, Indian candidates pay in excess of INR 18,000 as fee. Pay online and download receipt of payment—the latter to be included in your package of application.

  1. Assemble Your Documentation

Put in order:

  • Filled-out APS application form.
  • Academic records (10th, 12th, bachelor’s, or master’s).
  • Copy of your passport.
  • Proof of language proficiency.
  • Fee payment confirmation.

Ensure that all copies are clearly readable and self-verified. Documents which are incomplete or illegible may cause delays in processing your application.

  1. Upload Your Application

Forward one set of all paperwork to the office in New Delhi, India. Scanned sets can be uploaded for initial review in 2025, but sets in hand still have to be sent in for final approval.

  1. Participate in Verification (if Necessary)

The majority of applicants will exclusively undergo the process of document verification. Nevertheless, a subset may be invited for an interview or requested to provide supplementary evidence if the APS has inquiries concerning their records.

  1. Obtain Your Certificate

Processing time typically takes 4 to 6 weeks, but APS has also revealed express timelines for 2025 priority intakes. After being approved, you will be issued your APS Certificate, which will remain valid indefinitely for all subsequent applications in regard to studying in Germany.

Important Rules to Ensure an Effective APS Procedure

  • Begin your applications 3–4 months before your university deadlines.
  • Examine your forms for any spelling mistakes and discrepancies.
  • Keep several backups of your APS Certificate in case of university and visa requirements.
  • Use the APS online platform at all times to view your status.
  • Register early for Winter 2025 and take advantage of priority processing.

Getting your APS Certificate is the first major step toward fulfilling your dream to study in Germany. At BCES Admissions Abroad, we provide complete assistance—from document preparation and APS submission to German university shortlisting and visa support. Contact us today at +91 9319996330 to ensure a smooth application process and start your journey to one of Europe’s most respected education destinations.

Frequently Asked Questions (FAQs)

It is official verification of your academic documents, required by German authorities for a student visa.

Yes, once issued, it remains valid indefinitely.

4–6 weeks, although quicker priority intakes can be arranged if you apply early enough.

No, you must supply required language proficiency certification as demanded by your program.

Current fee is INR 18,000, but check it from APS’ website at all times.

In fact, paper copies remain compulsory even though initial evaluations take place through online assessments.

Yes, but doing it early prevents setbacks in processing your visa petition. 

No, it just validates your documents. The admission decisions are directly made by the universities themselves.