Common Requirements for Document Translation When Planning To Study in Germany
Are you planning to study in Germany? Besides preparing yourself academically and for the application process, there is one very important process which many students overlook, that is, translating your documents. It is very important to note that German universities and visa authorities are very strict in their paperwork and a minor mistake in translation will jeopardize the entire admission process. This article highlights everything you need to know when translating your documents in Germany, in the most simplistic way possible.
Why Should I Get My Documents Translated for Germany?
Germany is a very organized country. The education and visa processes reflect that in Germany all paperwork is expected to be either in German language or in English. Most of the documents you will be submitting during the university admission process or during the visa process must be translated in case your original document is not in those languages. Failing to do so might cause the failure of your application hence it is important to understand these requirements earlier to avoid stress later.
Documents Required for Translation
Although there can be slight variations among the universities, here are some of the most common documents required for translation when applying for higher education in Germany.
Academic Transcripts and Mark Sheets- Your academic transcripts or mark sheets should be translated so that the universities can properly assess your academic record.
Degree Certificates– If you have already done your bachelor’s or master’s degree then your certificate should be translated for confirmation of your degree.
Passport- It is recommended to get your passport translated because in case your passport is not in English then your original one will be considered.
Birth Certificate- It is one of the documents commonly asked for while applying for a visa.
Letter of Recommendation- If your letter of recommendation is not in English or German then they should be properly translated.
Statement of Purpose- Though most of the students directly prepare their SOP in English yet in case the original version was prepared in some other language then translation is needed.
Bank Statements or Financial Documents- Bank statements or financial documents which you might need to prove your capacity to bear your expenses in Germany during your studies.
Who Can Translate These Documents
Here lies one of the greatest sources of confusion among students applying for university in Germany. Not just anybody can translate these documents. Usually, it has to be a translator who holds the necessary certification, and is able to produce official translations for all legal and academic documents.
German translators who hold such authorization are called beeidigte or vereidigte Übersetzer, which is just a fancy way to say ‘sworn translator’. Their official translations hold a stamp and signature of the translator, which makes it suitable to be submitted to universities and embassies.
When you are translating your documents from your own country, make sure that the translator is registered at the German embassy or consulate in your country, or his translation is properly attested.
Difference between Certified Translation and Regular Translation
One of the most popular mistakes made by students is that any kind of professional translation would do for German universities. It is important to note that German universities only require certified translations of all your documents.
A certified translation will include a statement that this translation is accurate and reflects the content of the original document, along with the translator’s stamp and signature.
Tips for Preventing Delays While Translating Documents
Begin translating as early as possible. Translating and certification takes time, and it is best to start this process when you are ready to submit an application.
- University-specific requirements. Some universities may have their own requirements regarding the format of the translated document.
- Always bring both the original and the translated documents. It is better to have two sets of documents just in case there will be some need to verify them by the authorities.
- Make sure that your translator is credible. Your translator should be licensed and experienced in translating academic or legal documents in Germany.
- Double-check the names and dates. Inaccuracies in names and dates may become an additional problem while verifying your documents.
Conclusion
Preparing to study in Germany requires much effort, but the paperwork should not be an obstacle to you. With proper translation of documents, using professional translators and organization of your paperwork, you will save yourself much stress and trouble.
In case you don’t know where to start from or which documents should be translated in order to enter your particular university, contacting experienced study abroad counselors will greatly simplify the whole process for you. At BCES Admissions Abroad, we are here to guide you through every step, from document preparation to university admission, so your dream of studying in Germany becomes a reality without unnecessary hurdles. Contact us at +91 9319996330.